CONSTITUTION & BY-LAWS
Name and Objectives
Section 1. NameThe name of the Club shall be the Dallas Boxer Club.
Section 2. ObjectivesThe objectives of the Club shall be:
a.) to encourage and promote quality in the breeding of purebred Boxers and to do all possible to bring their natural qualities to perfection;
b.) to urge members and breeders to accept the standard of the Breed as approved by the American Kennel Club and the parent breed club, the American Boxer Club, as the only standard of excellence by which the Boxer shall be judged;
c.) to support shows and obedience trials and to maintain a program of awards which will encourage sportsmanlike competition, protect and advance the interest of the breed;
d.) to conduct licensed specialty shows, obedience trials, agility trials and any other sanctioned events for our breed under the rules and regulations of the American Kennel Club;
e.) to initiate educational programs and promotional activities, which will stimulate and extend public interest in the Boxer;
f.) for members of the Dallas Boxer Club to abide by those portions of the American Boxer Club by-laws and code of Ethics which are applicable to members of member clubs.
Section 3.The Club shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the Club shall inure to the benefit of any member or individual.
Section 4.The members of the Club shall adopt and may from time to time revise such by-laws as may be required to carry out these objectives.
BY - LAWS
Section 1. EligibilityThere shall be four (4) types of membership open to all persons who are in good standing with the American Kennel Club and who subscribe to the purposes of this Club. While membership is to be unrestricted as to residence, the Clubís primary purpose is to be representative of the breeders and exhibitors in its limited areas.
a.) Regular Membership: A regular member shall be entitled to vote, attend all meetings and participate in all other activities of the Club. The minimum age will be 18 years.
b.) Associate Membership: An associate member will be entitled to attend all meetings and participate in all other activities of the Club, but will not be entitled to vote. This is for out-of-town members or spouses of regular members who seldom, if ever, attend a meeting. Minimum age will be 18 years. These members are not part of a quorum need for voting.
c.) Junior Membership: A junior member must be under eighteen years of age. A junior member shall be entitled to all privileges of the Club, but will not be entitled to vote or hold office. A junior member may automatically convert to regular membership upon reaching their 18th birthday.
d.) Lifetime Membership: The Club membership may by majority vote from the floor at the October or November meeting of the Club, nominate and elect for life, Lifetime Members. Lifetime Members have all privileges of the Regular members, but do not pay dues.
1.) Eligibility. A Lifetime Member must have been a Regular member of the Club for fifteen (15) years and must have contributed to the Club in a significant way. He/she must be an active Regular member at the time of nomination.
Section 2. Duesa.) Membership dues shall be a maximum of $60.00 for Regular Member, $30.00 for Associate Members and $15.00 for Junior Members, payable on or before the first January meeting for the ensuing year. No member may vote whose dues are not paid for the current year.
b.) Applicants for membership after June 30 shall pay full application fee but shall pay only one half of the annual dues for said year.
c.) Application fee for initial entry to Club Membership shall be a maximum of $30.00.
d.) Dues and Application fees will be recommended by the Board of Directors and approved by the majority vote of members before or at the October regular club meeting.
e.) During the month of November the Treasurer shall notify each member that dues are now payable.
Section 3. Election to membership.a.) The prospective applicant must attend two (2) meetings before they are eligible to submit an application for membership. Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by these constitution and by-laws and the rules of the American Kennel Club. The application shall state name, address, and occupation of the applicant and it shall carry the endorsement of two (2) members who are in good standing. It shall be sent to the Corresponding Secretary accompanied by a sum sufficient to cover the application fee and the first year's dues as explained in Article I, Section 2. This sum shall be returned in the event the application is rejected.
1.) The Corresponding Secretary will read the application to the members of the Club at the next meeting. The applicant shall be present.
2.) The application is then sent to the Membership Committee which will be comprised of the Board of Directors (A quorum must be present). They will review the application and give a recommendation to the membership at the next regular meeting. The applicant will not be present at this meeting. The Club will vote by secret ballot and a 3/4 majority of those present and voting will be necessary for acceptance. Only those members who have voting rights will be allowed to elect an applicant.
b.) Applicants for membership who have been rejected by the Club may not re-apply within six months after such rejection.
Section 4. Termination of MembershipMemberships may be terminated by resignation, by lapsing, or by expulsion. The interest of any member in the property of the Club shall cease upon the termination of membership.
a.) By resignation. Resignation must be addressed to the Corresponding Secretary, in writing, and shall be effective when tendered. Acceptance of resignation from a member indebted to the Dallas Boxer Club, Inc. shall not constitute release from indebtedness.
b.) By lapsing. A membership will be considered as lapsed and automatically terminated if such member's dues remain unpaid 90 days after the first day of the fiscal year; however the Board may grant an additional 90 days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any Club meeting whose dues are unpaid as of the date of that meeting.
c.) By expulsion. A membership may be terminated by expulsion as provided in Article VI of these By-laws.
Meetings and Voting
Section 1. Club MeetingsMeetings of the Club shall be held in the greater Dallas area, at such hour and place as may be designated by the Board of Directors. There will be a minimum of nine (9) meetings per year. Members will be notified of each such meeting by the Recording Secretary at least 10 days prior to the date of the meeting. The quorum for such meeting shall be 20% of the Regular members in good standing.
Section 2. Special Club MeetingsSpecial Club meetings may be called by the President, or by a majority vote of the Board who are present and voting at any regular or special meeting of the Board, and shall be called by the Recording Secretary upon receipt of a petition signed by five members of the Club who are in good standing. Such special meetings shall be held in the greater Dallas area at such place, date, and hour as may be designated by the person or persons authorized herein to call such meetings. Members will be notified of such a meeting by the Recording Secretary at least 5 days and not more than 15 days prior to the date of the meeting and said notice shall state the purpose of the meeting, and no other Club business may be transacted thereat. The quorum for such a meeting shall be 20% of the Regular members in good standing.
Section 3. Board meetingsMeetings of the Board of Directors shall be held in the greater Dallas area. There will be a minimum of four (4) meetings a year with one in each quarter. The hour and place will be designated by the Board. Board members will be notified of each meeting by the Recording Secretary at least 5 days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the Board.
Section 4. Special Board MeetingsSpecial meetings of the Board of Directors may be called by the President, and shall be called by the Recording Secretary upon receipt of a written request signed by at least three members of the Board. Such special meetings shall be held in the greater Dallas area at such place, date, and hour as may be designated by the person authorized herein to call such meeting. Board members will be notified of such meeting by the Recording Secretary at least 5 days and not more than 10 days prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat. A quorum for such a meeting shall be a majority of the Board.
Section 5. VotingEach member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the Club at which the member is present. Proxy voting will not be permitted at any Club meeting or election.
Directors and Officers
Section 1. Board of DirectorsThe Board shall be comprised of the five (5) officers and four (4) other members, all of whom shall be members in good standing and all of whom shall be elected for one-year terms at the clubís annual meeting and shall serve until their successors take office as provided in Article IV. General management of the Club's affairs shall be entrusted to the Board of Directors, except in no one case may the board spend more than $100.00 at one time, and no more than $250.00 in any one fiscal year without specific authorization of the Club.
Section 2. OfficersThe Club's officers, consisting of the President, Vice-President, Recording Secretary, Corresponding Secretary and Treasurer, shall serve in their respective capacities both with regards to the Club and its meetings and the Board and its meetings.
a.) The President shall preside at all meetings of the Club and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these by-laws.
b.) The Vice-President shall have the duties and exercise the powers of the President in case of the President's death, absence or incapacity. The Vice-President shall be the Program Chairman.
c.) The Recording Secretary shall keep a record of all meetings of the Club and of the Board and of all matters of which a record shall be ordered by the Club. The Recording Secretary shall keep a roll of the members of the Club with their addresses and shall notify members of the meetings, and carry out such other duties as are prescribed in these by-laws.
d.) The Corresponding Secretary shall have charge of the correspondence, notify new members of their election to membership, notify new officers and directors of their election to office and carry out such other duties as are prescribed in these by-laws.
e.) The Treasurer shall collect and receive all moneys due or belonging to the Club, and shall deposit the same in a bank designated by the Board, in the name of the Club. The books shall at all times be open to inspection of the Board and a report shall be given at every meeting of the condition of the Club's finances and every item of receipt or payment not before reported; and at the annual meeting an accounting shall be rendered of all moneys received and expended during the previous fiscal year, which account must be audited by the President or his/her appointee chosen with Board approval. Withdrawals shall require the signature of the President and the Treasurer, providing the two are not members of the same family. In that event, the Vice-President and Treasurer will sign the accounts.
Section 3. Delegate to the American Boxer ClubThe Delegate is a position elected by the membership. The person elected as the Delegate shall represent the club at the membership meetings of the American Boxer Club. The Delegate is authorized to act in the club's behalf and to cast its vote at these membership meetings. The Secretary shall furnish to the American Boxer Club satisfactory evidence of such delegate's authority.
Section 4. VacanciesAny vacancies occurring on the Board or among the officers during the year shall be filled until the next annual election by a majority vote of all the then members of the Board at its first regular meeting following the creation of such vacancy, or at a Special Board Meeting called for that purpose; except that a vacancy in the office of President shall be filled automatically by the Vice-President, and the resulting vacancy in the office of Vice-President shall be filled by the Board.
The Club Year, Annual Meeting, Elections
Section 1. Club YearThe Club's fiscal and official year shall both begin on the first day of January and end on the thirty-first day of December.
Section 2. Annual meetingThe annual meeting shall be held in the month of November, at which time, officers and Directors for the ensuing year shall be elected by written secret ballot from among those nominated in accordance with Section 4 of this Article. However, said Officers and Directors shall not take office until January 1, at which time each retiring Officer shall turn over all properties and records to that office.
Section 3. ElectionsThe nominated candidate receiving the greatest number of votes for each office shall be declared elected. The nominated candidates for other positions on the Board who receive the greatest number of votes for such positions shall be declared elected.
Section 4. NominationsNo person may be a candidate in a Club election who has not been nominated. During the month of August, the Board shall select a Nominating Committee consisting of three members and two alternates, not more than one of whom may be a member of the Board. The Recording Secretary shall immediately notify the committeemen and alternates of their selection. The Board shall name a Chairman for the Committee and it shall be such personís duty to call a committee meeting, which shall be held on or before September first.
a.) The Committee shall nominate one candidate for each office and position on the Board and after securing the consent of each person so nominated, shall immediately report their nominations to the Recording Secretary in writing.
b.) Upon receipt of the Nominating Committee's report, the Recording Secretary shall before September fifteenth notify each member in writing of the candidates so nominated.
c.) Additional nominations may be made at the October meeting by any member in attendance provided that the person so nominated does not decline when their name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the proposer shall present to the Recording Secretary a written statement from the proposed candidate signifying willingness to be a candidate. No person may be a candidate for more than one position, and the additional nominations which are provided for herein may be made only from among those members who have not accepted a nomination of the Nominating Committee.
d.) Nominations cannot be made at the annual meeting in November or in any manner other than as provided in this section.
Section 1.The Board may each year appoint standing committees to advance the work of the Club in such matters as specialty shows, obedience trials, agility trials, or other sanctioned events, trophies, annual prizes, membership and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid on particular projects.
Section 2.The Board may terminate a committee appointment by majority vote of the full membership of the Board and written notice to the appointee; and may appoint successors to those persons whose services have been terminated.
Section 1. American Kennel Club SuspensionAny member who is suspended from the privileges of the American Kennel Club automatically shall be suspended from the privileges of this Club for a like period.
Section 2. ChargesAny member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the Club or breed. Written charges with specifications must be filed in duplicate with the Corresponding Secretary together with a deposit of $25.00 which shall be forfeited if such charges are not sustained by the Board following a hearing. The Corresponding Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board Meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interest of the Club or Breed. If the Board considers that the charges do not allege conduct which would be prejudicial to the best interests of the club or the breed, it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges it shall fix a date of a hearing by the Board not less than three weeks nor more than six weeks thereafter. The Corresponding Secretary shal l promptly send one copy of the charges to the accused member by registered mail with a signed receipt requested, together with a notice of the hearing and an assurance that the defendant may personally appear in his/her own defense and bring witnesses if he/she wishes
Section 3. Board HearingThe Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained, after hearing all the evidence and testimony presented by complainant and defendant, the Board may by a 2/3 vote of the full Board suspend the defendant from all privileges of the Club for not more than six months from the date of the hearing. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant's right to appear before his/her fellow-members at the ensuing Club meeting which considers the Board's recommendation. Immediately after the Board has reached a decision, its findings shall be put in written form and filed with the Corresponding Secretary. The Secretary, in turn, shall notify each of the parties of the Board's decision and penalty, if any.
Section 4. ExpulsionExpulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board's recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the Club to be held within 60 days, but not earlier than 30 days, after the date of the Board's recommendation of expulsion. The defendant shall have the privilege of appearing in his/her own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board's findings and recommendations, and shall invite the defendant, if present, to speak in his/her own behalf, if he/she wishes. The members shall then vote by secret ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not voted, the Board's suspension shall stand.
Section 1.Amendments to the Constitution and by-laws may be proposed by the Board of Directors or by written petition addressed to the Corresponding Secretary signed by 20% of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendation of the Board by the Secretary for a vote within three months of the date when the petition was received by the Corresponding Secretary.
Section 2.The Constitution and by-laws may be amended by a 2/3 vote of the members present and voting at any regular or special meeting called for this purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting.
Section 1.The Club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the Club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the Club nor any proceeds thereof nor any assets of the Club shall be distributed to any members of the Club, but after payment of the debts of the Club, its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.
Order of Business
Section 1.At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
Reading of Minutes of last meeting.
Report of President.
Report of Corresponding Secretary.
Report of Treasurer.
Report of Committees.
Election of Officers and Board (at annual meeting).
Election of new members.
New Business. Adjournment.
Section 2.At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
Reading of minutes of last meeting.
Report of Corresponding Secretary.
Report of Treasurer.
Reports of Committees.
New Business. Adjournment.